PRE-KINDERGARTEN AND KINDERGARTEN
ADMISSION PROCEDURE FOR SCHOOL YEAR 2025 – 2026

We thank you for your interest in considering our school, Immaculate Conception Academy, for your daughter. The primary goal of the Admission Committee is to offer enrollment to students who will be a good fit and be able to thrive at Immaculate Conception Academy. All applicants are required to undergo an ONSITE screening process which includes an Admission Test. While the results of the Admission Test is the primary factor for consideration, we also look into the previous academic performance (if applicable) of the applicant, recommendation of a former teacher/counselor (if applicable), and more importantly, the desire of the parents to support the mission-vision of our school.

Please note that previous schooling in a nursery or preschool is a requirement for Kindergarten applicants. While it is not a prerequisite for Pre-Kindergarten applicants, it is still highly recommended.

In compliance with the regulations stipulated in the Department of Education’s Order no. 47, series of 2016, our school STRICTLY adheres to the mandated age requirement. We urge you to thoroughly review the eligibility requirements before proceeding with the application process.

September 20, 2024 to March 31, 2025
Application will close once we have reached the required number of students.

A. AGE by August 2025

For Pre-Kindergarten:

Applicants who are born on October 1, 2020 to October 31, 2021 are eligible to apply.

For Kindergarten:

Applicants who are born on October 1, 2019 to October 31, 2020 are eligible to apply.

B. ONLINE ADMISSION PROCESS:

STEP 1: ACCESS THE ICAGH ADMISSIONS PORTAL

1.1 Log on to: ICAGH Admissions Portal

1.2 Click here to view the user guide for the portal.

STEP 2: CREATE YOUR ICAGH ADMISSIONS PORTAL ACCOUNT

     Please complete the online application form and carefully follow the instructions for verification of your email account to successfully create your ICAGH Admissions Portal Account. Remember to create one account per applicant.

         The email address you provide when creating this account will be the primary recipient of all notifications related to the Online Admission process. Please ensure that you check this email address regularly throughout the entire application process.

STEP 3: UPLOAD THE FIRST SET OF REQUIREMENTS IN THE ICAGH ADMISSIONS PORTAL

1. First set of required documents for ALL applicants

a. Clear scanned original copy of Philippine Statistics Authority (PSA) Birth Certificate with registry number
* Please note that the Registrar’s Office will require an original copy of the Philippine Statistics Authority (PSA) birth certificate before enrollment.

b. Clear scanned original copy of Baptismal Certificate (if Baptized Catholic)

c. One (1) clear scanned original copy of government issued ID (with signature) of BOTH parents

2. Additional requirements for Kindergarten applicants:

a. Clear scanned original copy of School Year 2024-2025 Certificate of Enrolment in a pre-school

b. Clear scanned original copy of the First Month/Quarter/Semester grades from current school
* Please note that the Registrar’s Office will require an original copy of the final Report Card/Progress Report for School Year 2023-2024 before enrollment.

3. If the applicant is NOT a Filipino citizen, please submit:

a. Alien Certificate of Registration (ACR)

b. Valid Foreign passport (bio page)

c. Visa (whichever is applicable)

     c1. Special Resident Retiree’s Visa (SRRV)

     c2. Special Investor’s Resident Visa (SIRV)

Note:
As part of the enrollment requirements, the final Report Card/Progress Report and Transcript of Records must be authenticated with the ‘Red Ribbon’ seal by the Philippine Embassy in the applicant’s country of origin.

STEP 4: VERIFICATION OF INITIAL DOCUMENTS

     The Registrar’s Office will verify the initial documents within two (2) to three (3) working days after the documents are uploaded. Once approved, you will receive a notification to proceed with the payment of the Application & Evaluation Fee and uploading of the second set of documentary requirements.

STEP 5: UPLOAD SECOND SET OF REQUIREMENTS, PAYMENT OF APPLICATION AND EVALUATION FEE

a. Student Health Record Form (to be filled up by the applicant’s Pediatrician)

b. Hearing and Vision Screening Test Results from either of the two (2) testing centers

PEDIA AIDS INC.
Casa San Rafael Building, 70 Scout Tuazon St., South Triangle, Quezon City
Telephone Nos: (02) 8411-1306 and (02) 371-1352

CARDINAL SANTOS MEDICAL CENTER
10 Wilson Street, Greenhills West, San Juan City
Telephone Nos: (02) 8727-0001 and 0995-7160077

c. One (1) 2” x 2” digital ID picture of the applicant ( in white background)

Specifications:

1. Standard close-up shot (from shoulder level up and with the head and face occupying at least 80% of the picture)

2. Taken in full-face view directly facing the camera

3. File type: JPEG or PNG (resolution at least 220kb)

d. Guidance Information Sheet (to be filled up by the applicant’s parents)

e. Provide the valid email address of the applicant’s current school for the purpose of sending the Recommendation Form to be completed by the advisor or guidance counselor.
The recommendation form is required for KINDERGARTEN applicants.  Although not required for Pre-Kindergarten applicants, if your daughter is currently attending pre-school we will request her school to complete the form.

f. Pay the non-refundable application & evaluation fee of Php 1,200.00 and upload the proof of payment in the admissions portal. Click here to access the payment and upload instructions.

STEP 6: ISSUANCE OF ONSITE ADMISSION TEST SCHEDULE

     Your daughter will be scheduled for the Admission Test upon completion of all the required documents. A Test Permit will be emailed to you indicating the DATE, TIME and VENUE of the test. In the event that your daughter cannot attend on the scheduled day, please refer to the instructions on the Test Permit for a rescheduled date.

STEP 7 : RELEASE OF ADMISSION TEST RESULTS

     The results of your daughter’s Admission Test will be sent to you via email according to the schedule below. The notification will also provide information about the Phase 1 Parents’ Orientation which is a REQUIRED ATTENDANCE for all parents/guardians. If you are unable to attend on your scheduled date, send an email to registrar.adm@icagh.edu.ph to request inclusion in the next orientation schedule.

     Please note that a delay in attending the FIRST Orientation will mean a delay in securing a slot for your daughter.

Schedule for the Release of Admission Test Results

Application results will be sent to the email provided in the admissions portal. Please refer to the schedule below.

STEP 8: RESERVATION AND ENROLLMENT FOR SY 2024-2025

   After attending the Phase 1 Parents’ Orientation, you will receive further instructions and information through your registered email regarding Reservation Fee Payment. The Enrollment Primer for SY 2025-2026 will be sent to you by April 2025.